For Tenants

When the screening report is completed, if your application can only be approved with conditions, these conditions must be met within 24 hours in order to maintain the first position for the property. After 24 hours we will start processing other applications. Thereafter, once you meet the conditions, your application will join processing behind any application currently being screened.

If your application is approved, one of our property managers will contact you in order to confirm your desired move-in date and discuss lease terms. The property manager will then prepare a lease agreement for you to review and sign.

The lease agreement must be signed and returned, together with the first month’s rent, within 48 hours in order to retain the first position for the property. If the lease and deposit are not returned within 48 hours, then we will continue to process other applications on the property. Thereafter, once you return the lease and first month’s rent, your lease will be accepted subject to any application currently being processed.

All move in funds (rent, deposits and/or fees) must be paid by money order or cashier’s check. Cash and Personal checks will not be accepted under any conditions. Personal checks will be accepted starting with the second rental payment.

All rental payments are due on or before the first business day of each month and are late if not received by the 3rd day of each month. This means they must be received by the due date. A Northfield Properties late fee is ten percent (10%) per month, it is important that your payment is received by the close of business on the due date. There are no exceptions to this policy.

Rental Criteria

  1. Twelve months of verifiable residence history from a third party landlord required. Rental reference must be from within the past two years to be considered recent.
  2. With good credit, rental history demonstrating residency, but not by a third party or not for sufficient term, will require an additional Security Deposit equal to 70% of months rent. Pet deposits start at 250 with ½ never being refunded
  3. Home ownership will be verified through the tax assessor’s office or credit report.
  4. Three or Four late payments or NSF checks for rent or mortgage within a twelve month period will require an additional Security Deposit equal to one month’s rent.
  5. Two late payments or NSF checks for rent or mortgage within a Twelve month period will require an additional Security Deposit equal to one-half month’s rent.
  6. Any unlawful detainer action or eviction within the past three years results in denial unless perfect credit and current good rental references can be obtained, in which case one month’s additional Security Deposit will be required.
  7. Rental history showing between $50.00 and $750.00 in damage will require an additional Security deposit equal to one month’s rent if the amount has been paid in full.
  8. Rental history with complaints (disturbance or other) will be denied if the previous manager would not re-rent or if there are more than three complaints.
  9. Added Security Deposit equal to one month’s rent is required for any instance of unauthorized persons or pets in a unit rented by the applicant.
  10. First-time renters, with no established credit, will require additional Security Deposit equal to one month’s rent or a co-signer.
  11. First-time renters, with established credit, will require additional Security Deposit equal to one-half month’s rent or a co-signer.

Income Requirements

  1. Monthly household income must be equal to or greater than three times the monthly rent. In most cases, Roommates are qualified together. However, we will only allow the combining of the top three (3) separate incomes to qualify for the income requirement.
  2. Monthly household income of two and any unlawful detainer action or eviction within the past three years results in denial unless perfect credit and current good rental references can be obtained, in which case one month’s additional Security Deposit will be required.
  3. A current paycheck stub, showing a minimum of the last 30 days, will be required if we are unable to verify income over the phone or fax.4. Some form of verifiable income will be required for unemployed applicants.
  4. Some form of verifiable income will be required for unemployed applicants.5. Self-employed applicants will require proof of income by tax returns and bank statements.
  5. Self-employed applicants will require proof of income by tax returns and bank statements.
  6. Select properties will accept household income that equals 2.5 times the amount of monthly rent.

Employment Requirements

  1. Verifiable employment is required.
  2. Added Security Deposit of one month’s rent will be required when employment does not meet the stated criteria.
  3. Self-employed individuals must be verified through tax returns and bank statements.
  4. Prepayment of last month’s rent is needed for temporary or seasonal employees.
  5. Military income may require an allotment.
  6. Must have been previously employed in the same industry for at least the past 6 months at current or previous employment, if not added Security Deposit of one month’s rent or a co-signer will be required.

Credit Requirements

  1. Good credit required.
  2. Outstanding bad debts being reported on the credit report which totals more than $100.00 but less than $1,000.00 will require an additional half month’s rent Security Deposit.
  3. Outstanding bad debts being reported on credit report totaling more than $1,000.00 but less than $2500.00 will require added Security Deposit equal to one month’s rent.
  4. Outstanding bad debts being reported on credit report totaling more than $2,500.00 will result in denial unless the poor accounts are more than three years old and positive credit has been established since then. In this case, an additional Security Deposit equal to one month’s rent will be required.
  5. Excessive unpaid collections (6 or more) will result in denial.
  6. After a discharged bankruptcy, the applicant must show at least six months of positively established credit. Any negative credit after a discharged bankruptcy will result in denial. Rental history will be considered for established credit. Added Security Deposit equal to one month’s rent will be required.
  7. After a discharged bankruptcy, an applicant showing at least three years of perfect established credit may be approved without additional security. Rental history will be considered for established credit.
  8.  Applicants with less than 6 months worth of established good credit will require an additional security deposit equal to a half months rent.

Criminal Background Criteria

1. Any criminal offense which has taken place within the last seven years is a consideration for denial based on the following:

  • If there is a criminal conviction and the applicant has been out of jail/prison less than five years they will be denied.
  • If the criminal offense was of a physical or violent nature against either person or property, the applicant will be denied.
  • If the criminal offense took place more than seven years ago, or if the person has been out of jail/prison more than five years and has perfect credit and rental history, they may be approved. (They may only be approved if this was a one-time offense and was not of a physical or violent nature. Multiple offenders will be denied no matter what the credit and rental history shows.)

Automatic Denials

  1. Any collection or judgment filed by a property management company or landlord within the last three years for over $300.00 will result in denial. If longer than three years and paid, will result in one month’s added Security Deposit.
  2. Rental history reflecting more than $750.00 damage will result in denial.
  3. Any current 3-day notice or unlawful detainer action or eviction will result in denial.
  4. More than four late payments or NSF checks for rent or mortgage within a 12 month period will result in denial.
  5. If unemployed and unable to verify sufficient income to pay rent, the applicant will be denied.
  6. False information or a gross distortion of the truth will result in denial.
  7. Any applicant with a bankruptcy not showing as discharged is denied until shown otherwise.
  8. Any criminal activity involving selling or possession with intent to sell drugs will result in denial unless it was a misdemeanor and only one case over 3 years old.
  9. Any criminal activity of a physical or violent nature will result in denial
  10. An employment reference, in which the employer indicates that the employment will end and/or the income level will drop below 2.5 times the rent, will result in denial.
  11. Any undisclosed previous rental address will result in denial.
  12. An incomplete application will result in denial
  13. Lack of response from the applicant for additional information after the 2nd business day will result in denial.

GOOD CREDIT Good credit means that all accounts are in good standing and paid as agreed and that total debt to income, including rent, does not exceed 66%.